Everything You Should Know About the EIN Letter from the IRS
Understanding the process of obtaining or recovering your Employer Identification Number (EIN) from the IRS is essential for staying in compliance with federal tax regulations. This guide offers a detailed overview on how to apply for an EIN, what to do if you lose your EIN, and how Clemta supports non-resident entrepreneurs in launching their U.S. businesses.
What are EIN Letters?
1. EIN Confirmation Letter (CP 575)
The IRS sends out the EIN Confirmation Letter (CP 575) after assigning your Employer Identification Number (EIN), typically within 8 to 10 weeks. It is a one-time letter that you cannot receive again once issued. This letter serves as an official record of your EIN. Below is an example of the CP 575 Confirmation Letter.
2. EIN Verification Letter (147C)
If you’ve misplaced the CP 575 letter, you can request an EIN Verification Letter (147C) from the IRS. This letter will serve as an official replacement for the original confirmation. Below is an example of the 147C Verification Letter.
The EIN Confirmation Letter is essentially a Tax ID certificate, sent to you after your EIN application is approved. It arrives within 8 to 10 weeks and is mailed to the address listed in your EIN application (Form SS-4).
If You’ve Lost Your EIN – Here’s What You Can Do
Losing your EIN is a common issue for business owners. Fortunately, there are several easy ways to retrieve your EIN without unnecessary waiting.
7 Quick Ways to Find Your EIN:
Check Your Email or Fax
If you received an automated response from the IRS when initially obtaining your EIN, check your email or fax box.Look for IRS Notifications
Any notifications from the IRS might have your EIN included.Review Your Tax Forms
Your EIN will be present on any filed tax return forms.Contact Your Bank
If you used your EIN for opening a business account, the bank will have your EIN on file. They will typically request your EIN when setting up your business account.Consult Relevant Licensing Authorities
If you’ve used your EIN to obtain any business licenses or permits, those agencies should have your EIN on record.Request Your Business’s Credit Report
Your EIN should appear on all business credit reports.Directly Contact the IRS
If you cannot find your EIN through the methods above, you can contact the IRS directly. Details for this process are outlined below.
How to Obtain an EIN Verification Letter from the IRS
To get your EIN Verification Letter (Form 147C), follow these simple steps:
Contact IRS Support
- For international callers: Call (267) 941-1099
- For U.S. callers: Call 800-829-4933. The IRS Business & Specialty Tax Line is available Monday to Friday from 7 a.m. to 7 p.m. local time.
Provide Your Verification Information
Have your business name, EIN, and other necessary details ready to confirm your identity.Request the 147C Letter
The request is completely free of charge.Verify Your Contact Information
If your contact information has changed since applying for the EIN, you will need to file Form 8822 with the IRS to update your records before receiving the letter.
Security and Verification Process
When you request the EIN Verification Letter, you will need to verify your business details. The IRS representative may ask questions such as:
- Your EIN number.
- The business address you listed in your EIN application.
- The type of tax form your business uses.
- Your name and position within the company.
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Frequently asked questions
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What is an ITIN?
An Individual Taxpayer Identification Number (ITIN) is a nine-digit tax processing number issued by the Internal Revenue Service (IRS) to individuals who are required to have a U.S. taxpayer identification number but are not eligible to obtain a Social Security Number (SSN).
ITINs are used exclusively for federal tax reporting and do not authorize work in the U.S., nor do they qualify individuals for Social Security benefits or the Earned Income Tax Credit.
They enable individuals, regardless of immigration status, to comply with U.S. tax laws by filing tax returns and paying taxes on income earned in the United States.
Who needs an ITIN?
Non‑U.S. residents and others who do not qualify for an SSN but are required to file U.S. taxes need an ITIN to comply with federal tax regulations.
What documents are required for an ITIN application?
To apply for an ITIN, you will need the following documents:
- Scanned Passport: A clear copy of your passport, including the signature page.
- Articles of Organization: Your US company registration document.
- Employer Identification Number (EIN): Your EIN confirmation letter from the IRS.
Do I need to have my passport attested by the US Embassy or a passport issuing authority?
No, you don’t. When you apply for an ITIN with Svetro, our status as an IRS Certified Acceptance Agent means we verify your identity on behalf of the IRS—no additional attestation is required.
How long does it take to obtain an ITIN?
How does Svetro ensure compliance with ITIN applications?
As a Certified Acceptance Agent, Svetro follows all IRS guidelines and provides expert support to ensure your ITIN application is compliant and processed smoothly.
If you have any additional questions, our team is here to help you every step of the way.
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